The majority of today’s businesses have made the switch to Microsoft Office 365 to achieve digital transformation. In fact, most of what we call the Fortune 500 companies are using Office 365 for their business needs. While you might argue that yours is just a small business in the Philippines and does not need to follow the trend set by large companies, the benefits of using Office 365 go beyond joining the bandwagon.
A product of Microsoft Office, Office 365 has been around since 2011. It differs from the previous versions that combine applications like Word, Excel, and PowerPoint in one discounted bundle. Office 365 is a subscription offer, monthly or annually, combining the traditional aforementioned applications with cloud file storage, business-class email, and a range of online services. Businesses choose Office 365 as it boosts business productivity without incurring high costs.
Specifically, here are the top five reasons why businesses, large and small, can benefit from transferring business data to Microsoft Office 365.
1. Lower upfront cost
The very first reason why companies opt to switch to Office 365 is cost reduction. Since they are available at a fixed rate, Office 365 subscription plans help you reduce expenditures on hardware servers and software licenses. This is because when you sign up for an Office 365 subscription, you will know exactly how much you are being charged. This also means you need not pay for every update introduced by Microsoft into the product line as you are paying a fixed monthly or yearly subscription fee. You may also want to look at it this way: Comparing the budget you need between signing up for an Office 365 subscription plan and maintaining your current on-premises IT infrastructure including hardware and software will allow you to realize how much you could save up on expenditures. Thus, choosing Office 365 helps your small business cut on the unnecessary cost which could have been used for other business processes.
2. Secured access
One characteristic of today’s business space is remote working. You can no longer contain employees in a single location as our world has become increasingly mobile. Consequently, businesses consistently move into new territories, occupy multiple locations, and accommodate new employees. Previously, businesses would invest in constructing a new data center to deal with business activities outside the company’s workplace. With Office 365, there is no need for such an impractical move since the subscription provides an online data storage that enables secure access to company files anywhere, anytime, and in any device. Office 365 allows your business to operate even with geographical constraints.
3. Real-time collaboration
Collaboration is essential in any business no matter the size. Sometimes, departmental segregation creates boundaries as to how much a team can achieve. Office 365 provides a complete platform for communication and collaboration between teams and even with external partners. Your subscription includes tools, such as Skype for Business, Office Groups, SharePoint Online, OneDrive for Business, Yammer, and Office Video, that allow for a seamless sharing of ideas and project files.
4. Employee efficiency and productivity
Digital transformation is the answer to the changing demands and personalities of today’s generation. Mobile workstyles dominate the lives of employees, which is why Office 365 is a sensible move since it gives your employees the freedom to do their job without having to let go of what they are programmed to do. Employees become more efficient and more productive as they could be able to perform their responsibilities even when they are in transit, in a business call, or in coffee or tea breaks. They would not be limited by their office space in order to do their tasks. In the end, the business is the one that benefits from this boost in employee productivity.
5. Simplified technical requirements
Office 365 allows small businesses to enjoy simplified technical requirements, particularly running and maintaining on-premises IT infrastructure and even upgrading elements. Without Office 365, a business could suffer apprehension from linked errors as a result of a single discrepancy. On the other hand, if you have an Office 365 subscription, your mind will be at ease knowing that your servers are safeguarded and maintained.
Don’t you think it’s time for your business to also make the switch to Office 365?